General Office Safety Manual

1              INJURY AND ILLNESS PREVENTION PROGRAM

1.1          SAFETY POLICY

1.2          RESPONSIBILITY

1.3          COMPLIANCE

1.4          DISCIPLINARY POLICY

1.5          COMMUNICATION

1.6          HAZARD ASSESSMENT

1.7          HAZARD CORRECTION

1.8          ACCIDENT INVESTIGATION

1.9          BASIC REPORTING REQUIREMENTS

1.10        TRAINING AND INSTRUCTION

1.11        RECORDKEEPING

1.12        HEALTH AND SAFETY KEY PERFORMANCE INDICATORS (KPI)

2              BLOODBORNE PATHOGENS

2.1          PURPOSE

2.2          SCOPE

2.3          KEY RESPONSIBILITIES

2.4          PROCEDURE

2.5          EXPOSURE DETERMINATION

2.6          METHODS OF COMPLIANCE

2.7          PERSONAL PROTECTIVE EQUIPMENT

2.8          HOUSEKEEPING

2.9          POST-EXPOSURE AND FOLLOW UP

2.10        RECORD KEEPING

2.11        VACCINATION DECLINATION FORM

2.12        POST-EXPOSURE EVALUATION AND FOLLOW-UP CHECKLIST

3              DRUG AND ALCOHOL FREE WORKPLACE

3.1          PURPOSE

3.2          SCOPE

3.3          GENERAL PROVISIONS

3.4          EMPLOYEE ASSISTANCE PROGRAM

3.5          PROGRAM REQUIREMENTS (MINIMUM)

3.6          PRE-EMPLOYMENT

3.7          REASONABLE SUSPICION

3.8          RANDOM TESTING

3.9          POST ACCIDENT TESTING

3.10        ABSTINENCE MONITORING

3.11        ALCOHOL

3.12        LEGAL DRUGS

3.13        ILLEGAL DRUGS

3.14        DISCIPLINARY ACTION

3.15        CUSTOMER OR OWNER REQUIREMENTS

3.16        SEARCHES

3.17        SCOPE AND PROCESS

3.18        PROCEDURES FOR HANDLING SEIZED PROPERTY

3.19        DISPOSITION OF UNCOOPERATIVE EMPLOYEES

3.20        VOLUNTARY REHABILITATION

3.21        CONTRACT PERSONNEL

3.22        EMPLOYEE’S REPORTING REQUIREMENTS – LEGAL DRUGS

3.23        DEFINITIONS

3.24        PROCEDURES

3.25        EDUCATION AND TRAINING

3.26        NOTIFICATION

3.27        TYPES OF DRUG TESTING

3.28        PRE-EMPLOYMENT TESTING

3.29        UNFIT CONDITION

3.30        INCIDENT ON DUTY

3.31        REASONABLE SUSPICION TESTING

3.32        RANDOM TESTING

3.33        POST ACCIDENT TESTING

3.34        ABSTINENCE MONITORING

3.35        ALCOHOL AND DRUG SCREENING FOR SAFETY SENSITIVE JOBS

3.36        PROHIBITED DRUGS

3.37        FEDERAL DRUG SCREEN LIMITS FOR ILLICIT DRUGS

3.38        CUSTOMER REQUIREMENTS

3.39        POSITIVE TEST RESULTS OR REFUSAL TO TEST

3.40        RE-EMPLOYMENT

3.41        EMPLOYEE ASSISTANCE PROGRAM

3.42        THE TESTING FOR DRUGS

3.43        DRUG TESTING LABORATORY

3.44        RECORDKEEPING

3.45        RETENTION OF SAMPLES

3.46        RETESTING

3.47        MEDICAL REVIEW OFFICER

3.48        ACKNOWLEDGEMENT OF DRUG & ALCOHOL PREVENTION PROGRAM

4              ERGONOMICS AND CUMULATIVE TRAUMA DISORDERS

4.1          INTENDED USE OF PROGRAM

4.2          POLICY

4.3          RESPONSIBILITIES

4.4          PROGRAM COMPONENTS

4.5          MSD REPORTING PROCEDURES

4.6          HAZARD ANALYSIS

4.7          HAZARD CONTROL

4.8          ENGINEERING CONTROLS

4.9          WORK PRACTICE CONTROLS

4.10        COMPUTER/TYPING COMFORT

4.11        POSTURE AND POSITIONING

4.12        WORK ENVIRONMENT

4.13        EYE CARE

4.14        ADMINISTRATIVE CONTROLS

4.15        TRAINING

4.16        PROGRAM EVALUATION

4.17        RECORDKEEPING

4.18        GUIDE TO OFFICE ERGONOMICS

5              FIRE PREVENTION

5.1          PURPOSE

5.2          SCOPE

5.3          RESPONSIBILITIES

5.4          GENERAL REQUIREMENTS

5.5          PROCEDURE

5.6          LABELING OF FIRE EXTINGUISHERS

5.7          MAINTENANCE

5.8          INSPECTION, MAINTENANCE AND TESTING

5.9          FLAMMABLE AND COMBUSTIBLE LIQUID AND MATERIALS

5.10        SCRAP RECEPTACLE   TYPE, LOCATION AND USE

5.11        TYPE

5.12        FIRE AND EXPLOSION HAZARDS

5.13        FIRE AND EXPLOSION PREVENTION

5.14        SPECIFIC HAZARDS

5.15        TRAINING AND EDUCATION

5.16        TRAINING DOCUMENTATION

5.17        SITE EMERGENCY TELEPHONE LIST

6              FIRST AID

6.1          PURPOSE

6.2          SCOPE

6.3          RESPONSIBILITIES

6.4          MEDICAL RESPONSE

6.5          SUPPLIES AND EQUIPMENT

6.6          TRANSPORTATION

6.7          TRAINING

7              GENERAL OFFICE SAFETY

7.1          PURPOSE

7.2          GENERAL OFFICE SAFETY

7.3          DOORS

7.4          STAIRS

7.5          GOOD HOUSEKEEPING PRACTICES

7.6          HAZARDOUS OBJECTS AND MATERIALS

7.7          PREVENTING CUTS AND PUNCTURES

7.8          PNEUMATIC STAPLER

7.9          STAPLERS

7.10        SHARP OBJECTS

7.11        PAPER CUTTER/SHREDDER

7.12        PREVENTING MACHINE ACCIDENTS

7.13        PREVENTING SLIPS AND FALLS

7.14        PREVENTING STRESS

7.15        ELECTRICAL

7.16        FILE CABINETS AND SHELVES

7.17        DESKS

7.18        CHAIRS

7.19        OPERATOR’S POSITION

7.20        EQUIPMENT ARRANGEMENT

7.21        LIGHTING:

7.22        KEYBOARDS:

7.23        WRIST SUPPORT:

7.24        TELEPHONES:

7.25        LADDERS

7.26        FANS

7.27        ERGONOMICS AND VIDEO DISPLAY TERMINALS

8              HAZARD COMMUNICATION / GHS

8.1          PURPOSE

8.2          INTRODUCTION

8.3          SCOPE

8.4          RESPONSIBILITIES

8.5          PROCEDURE

8.6          PICTOGRAMS AND HAZARDS

8.7          EXAMPLE LABEL

8.8          MULTI-EMPLOYER JOB SITES AND/OR MULTI WORK SITE

8.9          TRAINING

8.10        IMPLEMENTATION REQUIREMENT

9              LADDERS & STAIRWAYS

9.1          GENERAL REQUIREMENTS

9.2          KEY RESPONSIBILITIES

9.3          PROCEDURE

9.4          INSPECTION

9.5          CARE

9.6          LADDER SAFE WORK PRACTICES

9.7          STAIRWAYS

9.8          STAIRRAILS AND HANDRAILS

9.9          LADDERS

9.10        PORTABLE LADDERS

9.11        USE OF ALL LADDERS

9.12        STRUCTURAL DEFECTS

9.13        GLOSSARY

10           MANUAL LIFTING

10.1        PURPOSE

10.2        KEY RESPONSIBILITIES

10.3        WORKSITE MANAGER

10.4        EMPLOYEES

10.5        PROCEDURE

10.6        WORK CONTROLS

10.7        HANDLING HEAVY OR AWKWARD LOADS

10.8        INCIDENTS AND INJURIES

10.9        REVIEW & UPDATING LIFTING AND HANDLING LOADS PROGRAM

10.10     TRAINING

11           SLIPS, TRIPS & FALLS

11.2        HIGHER RISK AREAS

11.3        INSPECTIONS

11.4        HAZARD CONTROL MEASURES

11.5        5.3 SLIP-RESISTANT FOOTWEAR

11.6        FLOOR MAINTENANCE PROCEDURES

11.7        TRAINING

11.8        GENERAL HOUSEKEEPING / SAFE WORK PRACTICES

11.9        FLOOR MAINTENANCE PROCEDURES

11.10     RECORDKEEPING

11.11     SLIP, TRIP AND FALL HAZARDS –CHECKLIST

11.12     OTHERS

11.13     BUILDING PERIMETER / STAIRWAYS/SPECIAL AREAS

11.14     DESIGN GUIDLINES

11.15     HANDRAILS

11.16     STAIRWAYS

11.17     RAMPS

12           WORKPLACE VIOLENCE PREVENTION PLAN

12.1        POLICY

12.2        PURPOSE

12.3        DEFINITIONS

12.4        RESPONSIBILITY

12.5        COMPLIANCE

12.6        COMMUNICATION

12.7        HAZARD ASSESSMENT

12.8        HAZARD CORRECTION

12.9        TRAINING AND INSTRUCTION

12.10     RECORDKEEPING

12.11     INCIDENT REPORT FORM